Job hunting is time-consuming, to say the least, though it feels even more so when you already have a job. Even when you get help from qualified professionals like Radius recruiters, fielding interviews, interest calls, and more can catch you off guard more often than you might think. Instead of trying to be ready to always pick up your phone, take control of your image by setting up your voicemail in advance.

Of course this applies to both aspects of using a voicemail. Not only should you make sure that you voicemail message is professional, but you should also have a rehearsed voicemail that you use when calling potential employers and other interested parties back. To learn how to best craft both of these, follow the tips and tricks we have listed below.

Setting Up a Professional Voicemail Greeting to Impress Potential Employers

Crafting an effective voicemail greeting is a critical component of professional etiquette, especially for job seekers. A well-designed voicemail message can leave a lasting impression and set the tone for your interactions with potential employers. Not only does it point to your attention to detail, but it additionally shows that you care about how you are viewed and are interested in putting your best foot forward, both of which are qualities employers love to see.

• Language: Begin with a clear, friendly greeting that identifies you by name (and professional title, ie Doctor) and states that you are currently unavailable. Avoid overly casual language and err on the side of a more enthusiastic tone over a monotone.

• What You Need from Them: Let them know what you need in order to reach back out to them, such as leaving a detailed message with their name, number, and a reason why they called.

• Background Sounds: Avoid background noise that could distract the listener. Even something as simple as music can be distracting, so make sure to record your voicemail in a quiet spot.

• Clean Out Your Voicemail: One of the most important and overlooked aspects of using a voicemail is remembering to clear it out. Ensure that heard or unnecessary voicemails are deleted so that new message are able to get to you.

• Schedule: If you know that it will take some time to get back to the calling party, then consider adding that note to your message. You should not include specific times, but mentioning that you work long hours or are on vacation will help set expectations for when a potential employer will hear back from you

By crafting a professional voicemail greeting and adhering to proper etiquette, you can make a positive impression and increase your chances of securing valuable connections during your job search. This small but impactful detail can set you apart from other candidates and help you navigate the competitive job market with confidence.

The Keys to Leaving a Voicemail During Your Job Search

When it comes to job hunting, the voicemail message you leave can make a significant impact on your chances of getting a call back. Crafting an effective voicemail is an art, and mastering it can give you a competitive edge in your job search.

• Be Concise: Avoid long, rambling messages and stick to the key details – your name, the position you’re applying for, and how they can reach out again. This shows the hiring manager that you respect their time and are direct in your approach.

• Professional Language: Remember that you are talking to a potential professional colleague. While you may be enthusiastic about hearing back from a party, first focus on maintaining professional language. This not only refers to the words you say, but how you say it— speak clearly, enunciating each word, and consider using a warm and friendly tone to make a positive impression.

• Listen to Their Greeting: Just as your voicemail should, a professional’s message will usually include instructions on what they need in order to reach back out to you. Provide relevant contact information, such as your phone number and name, but make sure to follow any additional requests they have made, such as asking for an email or including the best time to call you back at.

• Repeat: Repeating this information at the end of the message can help ensure they have all the necessary details. It is unlikely that you need to repeat the entire voicemail, but be sure to repeat your name and number, if nothing else.

By following these tips, you can craft voicemail messages that are professional, concise, and compelling, increasing your chances of getting a call back and moving forward in the job search process. Don’t let this crucial communication channel be an afterthought – leverage voicemail to your advantage and watch the interview requests start rolling in.

If you need more hints and tricks like this to help with your job hunt, then connect with a dedicated recruiter by sending in an updated resume or applying directly to one of our open jobs. Specialized recruiters are waiting to help you today!